Specify the bottle and fill
A packaging brief links the visual idea to the components needed for a working filled product. Begin with the product and carrier, target net fill and unit, proposed bottle material and dimensions. Record drawings, dimensions and tolerances if you already have them; if not, identify them as items to resolve.
Nominal bottle capacity and net fill are different specifications. A 50 ml fill is not automatically 50 g: conversion requires the actual liquid density, and production planning also considers filling loss and the usable quantity. The neck or interface and the intended filling requirements should be recorded with the bottle.
Copy this specification record into your project notes. It is a blank buyer template, not a catalogue of available or tested parts.
Project / product / carrier:
Specification version and date:
Target net fill and unit:
Nominal container capacity:
Container material / colour / shape:
Container drawing or reference:
Dimensions and tolerances, if known:
Neck finish / interface / opening:
Intended filling requirements:
Dispenser or application method:
Pump / outlet / dip tube specification, if applicable:
Closure / cap / seal / gasket requirements:
Decoration method, position and colour references:
Label size, material, language and artwork version:
Outer box size, material, print and artwork version:
Barcode / batch / other variable-print inputs:
Quantity per component and per finished variant:
Component sourcing and approval owner:
Filling / assembly / delivery responsibilities:
Required compatibility and other checks:
Physical sample IDs and versions:
Approved versions, approver and date:
Open items and decision owner:Check dispenser, closure and seal compatibility
The dispenser, closure, seal and bottle form a system. Two parts with the same nominal capacity are not necessarily compatible. Confirm the neck or connection dimensions, sealing surfaces, cap fit and intended method of application using the actual proposed parts and formula.
For a spray product, discuss the desired dispensing experience and the pump, dip tube and closure arrangement. For an oil, cream or solid product, specify the relevant outlet or access method instead. The checking scope should be agreed for the product; a similar-looking pack or a supplier photograph does not establish a completed compatibility result.
Our packaging review follows the interfaces: bottle neck and pump fixing method, gasket or seal, dip-tube length and clearance, cap fit and the assembled closure. We inspect incoming packaging and agree product/pack checks with the formula and fill. Record an interface or component change explicitly so it can be reviewed before first-piece approval and filling.
Record decoration, labels and outer packaging
Make the brand finish specific enough to quote and approve. Record decoration method and location, colour references, artwork language and file version. For labels and boxes, include dimensions, material and print requirements. Identify who provides barcodes, batch or other variable-print content, and who confirms the market-facing text.
| Item | Record before approval |
|---|---|
| Bottle decoration | Method, placement, size and colour reference |
| Label | Material, dimensions, language, content and version |
| Box | Internal and external size where known, material, print and version |
| Variable information | Data owner, content and intended marking position |
| Artwork control | Version, approver, approval date and unresolved corrections |
A visual mockup can communicate the concept. Physical fit, print execution and final content remain separate approval items. Requested product documents and destination information should inform the label discussion through the documentation page.
Approve the physical and artwork versions
Keep the bottle, pump or applicator, closure, seal and outer pack identifiable by reference and version. Link the accepted physical sample to the artwork version and target fill. Record who approved each part and when, along with any conditions still open.
A usable approval note says what is accepted: for example, “physical pack reference and artwork version accepted for the stated product, subject to the listed checks.” That is an illustration of record structure, not approval of a supplied pack. If the bottle, formula, interface, decoration or artwork changes, review the affected approval items again. The sample evaluation record can keep product feedback connected to this pack record.
Separate quantities and responsibilities
Ask for the minimum and order quantity of each component, decoration process and finished variant. Those quantities may differ from the perfume liquid minimum. Clarify whether excess components remain for a later order, and how any such arrangement will be handled, rather than assuming all purchased parts become filled units immediately.
The packaging service page covers the cooperation options; this checklist defines the buyer’s desired specification. Agree who sources, checks, fills, assembles and approves each item, and which setup, artwork, documents and delivery items are included in the quote. Consider shipping preparation with the final product and outer pack.
Send your packaging brief with drawings or reference descriptions you already have and mark the remaining decisions. We review component availability, minimum quantities and compatibility with your brief, then identify the choices and approval work in the project quotation.